The policy: This privacy policy notice is served by 123 Technology Limited, 8 Shepherd Market, Suite 234, London W1J 7JY under the website; [www.123technology.co.uk]. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information through the business and while you browse or use this website. If you do not agree to the following policy you may wish to cease viewing / using this website, and or refrain from submitting your personal data to us.
Policy key definitions:

• "I", "our", "us", or "we" refer to the business, 123 Technology Limited.
• "you", "the user" refer to the person(s) using this website.
• GDPR means General Data Protection Act.
• ICO means Information Commissioner's Office.
• Cookies mean small files stored on a users computer or device.

Information Commissioner's Office details
​
Registration number: Z9944956
Date registered: 26 June 2007
Registration expires: 25 June 2020
Payment tier: Tier 1
Data controller: 123 TECHNOLOGY LTD
Address: 
8 SHEPHERD MARKET 
SUITE 234 
LONDON 
W1J 7JY 
 
Why does 123 Technology Ltd need to collect and store personal data?
In order for us to provide you with a service we need to collect personal data for correspondence purposes and/or certain service provisions. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
In terms of being contacted for marketing purposes 123 Technology Ltd would contact you for additional consent.

How we use your information
We use information about you in the following ways:

• To process orders that you have submitted to us
• To provide you with products and services
• To comply with our contractual obligations, we have with you
• To help us identify you and any accounts you hold with us
• To enable us to review, develop and improve our services
• To provide customer care, including responding to your requests if you contact us with a query
• To administer accounts, process payments and keep track of billing and payments
• To detect fraud and to make sure what you have told us is correct
• To carry out marking and statistical analysis
• To review job applications
• To notify you about changes to our services
• To provide you with information about products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposed and
• To inform you of service and price changes
  
  

How will 123 Technology Ltd share and use the personal data it collects about me?
Below is a list of all the ways 123 Technology uses your personal data and how we share the information with third parties. For clarity, we have grouped them into the specific products and services that we offer. 123 Technology provide GDPR compliant services, we also process data for our clients with services of their choosing. The client is responsible for understanding which services they use that may include personal data and ensuring their own legislative compliance.

Domains and Hosting
We process your data for administration, billing, support and provision of services. Your data may be exchanged with your registrar, domain or hosting provider. 123 Technology only provide hosting with EEA but we may act as a processor for domains and hosting that you control. These may include providers outside of the EEA. You should ensure that data assets which include personal data are stored and processed compliantly by the providers and hosts you use.

Applications and Software as a Service
We process your data for administration, billing, support and the provision of services. Your data may be exchanged with your application vendor or software providers. 123 Technology only directly host applications with personal data inside the EAA but we may act as a processor for applications and software services that you control. These may include providers outside of the EEA. You should ensure that data assets which include personal data are stored and processed compliantly by the applications and providers you use.
 
Websites, intranet, Electronic pages, Certificates
We process your data for administration, billing, support and the provision of services. 123 Technology only directly host sites and pages with known personal data inside the EEA but we may act as a processor for sires and hosted pages that you control. These may include providers outside of the EEA. Please ensure that where sites and pages could contain personal data that they are compliantly stored and processed.
 
Email Hosting
We process your data for administration, billing, support and the provision or services and additionally, to provide customer domain and connection details and use email addresses to provide the service.
123 Technology only provide Email plans with Microsoft in an EEA region. Microsoft state Office 365 is in an EEA region and have Privacy Shield. 123 Technology however may act as a processor for other Email hosting that you choose to maintain or use. These may include providers outside of the EEA. You should ensure that data assets which include personal data are stored and processed compliantly by the providers you use.
 
Backup, Disaster Recovery and Archive.
We process your data for administration, billing, support and the provision or services.
123 Technology only use backup providers providing EEA Region storage or with Privacy Shield. 123 Technology however, may act as a processor for other backup and storage hosting that you choose to maintain or use. These may include providers outside of the EEA. You should ensure that data assets which include personal data are stored and processed compliantly by the providers you use.
Example: We leverage storage and software from IBM, Microsoft and Server Choice in the UK and archive with Amazon under Privacy Shield.
 
Anti-Virus and Security
We process your data for administration, billing, support and the provision of services.
123 Technology only use security platforms in EEA region or with Privacy Shield. Where no access risk to personal data exists non-EEA, providers may contribute to security processing.
123 Technology however, we may act as a processor for other security systems that you choose to maintain or use. These may include providers outside of the EEA. You should ensure that data assets which include personal data are stored and processed compliantly by the providers you use.
Example: You choose to use Kaspersky Anti-Virus that we license and install for you and their support centre may be outside of the EEA?
 
Management, Monitoring and Reporting
We process your data for administration, billing, support and the provision of services.
123 Technology only use management platforms in EEA region or with Privacy Shield. Where no access risk to personal data exists non-EEA, providers may contribute to our management, monitoring and the provision of reporting tools we use.
123 Technology however, we may act as a processor for other management systems that you choose to maintain or use. These may include providers outside of the EEA. You should ensure that data assets which include personal data are stored and processed compliantly by the providers you use.
Example: We use software from non EEA vendors but no data is stored outside of the EEA and all processing is done by our engineers in the EEA.
 
 
Connectivity
We process your data for administration, billing, support and the provision of services.
123 Technology only use connectivity providers and platforms in EEA region or with Privacy Shield. 123 Technology however may act as a processor for other connectivity systems that you choose to maintain or use. These may include providers outside of the EEA.
Your data may transit outside EEA. You should ensure that data assets which include personal data, transits, is stored, and is processed compliantly by the providers you use.
Example: We may support VPN’s that you request we maintain to overseas suppliers. We setup the link but are not privy to what you share and whether or not it leaves EEA.
 
Hardware
We process your data for administration, billing, support and the provision of hardware.
123 Technology recommend that all hardware be secured, maintained and monitored in real-time. It should be securely configured at the outset with compliant access controls. However, may act as a processor for hardware that you choose to maintain or use. This may include hardware that is not secured or maintained to reasonable standards of compliance. You should ensure that all data assets which include personal data transits, is stored and is processed compliantly by the hardware you choose to use.
Example: Business hardware assets may be deemed as reasonably secured and maintained but the business may choose for users to access data via home or personal (BYOD) mobile devices that are not.
 
Engineering and Consultancy
We process your data for administration, billing, support and the provision of services.
123 Technology routinely use EEA located engineers and consultants where personal data assets are identified. Data handling outside of the EEA is governed under GDPR compliant Data Management Agreements or Privacy Shield.
We may act as a processor for support services that you choose to use. These may include providers outside of the EEA. Your data may transit outside EEA. You should ensure that data assets which include personal data transits, is stored and is processed compliantly by the providers you use. The customer is responsible for making sure that engineering instructions and processing requests they make are lawful.
Example: We may escalate a support call to your software vendor at your request and on your behalf. That vendor may reside outside of EEA and may not lawfully process your data.
 
Third Parties
For the avoidance of doubt, we do not and never shall sell your personal data to third parties for marketing or advertising purposes.
We work closely with a number of third parties (including business parties, service providers and fraud protection services) and we may receive information from them about you. These third parties may collect information about you including, but not limited to, your IP address, device-specific information, server logs, device event information, location information, and unique application numbers. We use their features within our website, however in some instances, they may be acting as data controller and they will have their own privacy policies, which we advise you to read.
We may pass your personal data to third parties for the provision of services on your behalf (for example processing your payment) however, we will only ever share information about you that is necessary to provide the service. We have specific contracts in place, which ensure your personal data is secure and will not be used for any marketing purposes.
We may share your information if we are acquired by a third party and therefore your data will be deemed an asset of the business. In these circumstances, we may disclose your personal data to the prospective buyer of our business, subject to both parties entering appropriate confidentiality undertakings. Similarly, we may share your personal data if we are under a duty to disclose data to comply with any legal obligation or to protect the rights, property, or safety of 123 Technology, our customers, or others. This includes but is not limited to exchanging information with other companies and organisations for the purposes of fraud protection, credit risk reduction and dispute policies. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

• Right of access – you have the right to request a copy of the information that we hold about you.
• Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
• Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
• Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
• Right of portability – you have the right to have the data we hold about you transferred to another organisation.
• Right to object – you have the right to object to certain types of processing such as direct marketing.
• Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
• Right to judicial review - if in the event that 123 Technology Ltd refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.

All the above requests will be forwarded on should there be a third party involved in the processing of your personal data.

Accessing and updating your data
We must maintain the accuracy of the information we hold on you and ensure all your details, including but not limited to, name, address, title, phone number, email address and payment details are kept up to date at all times. Please do notify us of any changes.
You have the right to access the information we hold about you. Please email your requests to [email protected] so that we are able to obtain the information for you.
 
Use of Cookies
We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable, to display relevant adverts or content, referred you to a third party website.
Some cookies are required to enjoy and use the full functionality of this website.
We use a cookie control system which allows you to accept the use of cookies, and control which cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.
 
Links to other sites
123 Technology may provide links to third party sites. Since we do not control those websites, we encourage you to review the privacy policies of these third-party sites. Any information that is supplied on these sites will not be within our control and we cannot be responsible for the privacy policies and practices of these.